Privacy Policy

Privacy Policy for overlook-lodge.de

Dear visitors, we are pleased to welcome you to our websites. We want you to feel safe and comfortable here. The protection of your privacy is of great importance to us. The following privacy policy is intended to inform you about our handling of the collection, use, and disclosure of personal data.

Responsible Party

Overlook Lodge
Sabine Zeides
Bahnhofstraße 54
34454 Bad Arolsen
info@overlook-lodge.de

Usage Data

To improve the quality and functionality of our websites and in case of criminal prosecution, we store data about individual access to our pages for statistical purposes. This data set consists of

• the page from which the file was requested,
• the name of the file,
• the date and time of the request,
• the amount of data transferred,
• the access status (file transferred, file not found),
• description of the type of web browser used,
• the IP address of the requesting computer

The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR (legitimate interests of the controller).

The aforementioned reasons also constitute the legitimate interest for data processing according to Art. 6 para. 1 lit. f GDPR.

Registration Process

You can register on our website. As part of the registration process, we collect and process the following data:

Email address, username, full name, address, date of birth

This data is processed to create your user profile, provide you with the necessary access data, settle any costs, and contact you.

The legal basis for processing the data entered during registration is Art. 6 para. 1 lit. a GDPR (consent). Your data will be stored as long as your profile exists and/or as long as it is required for billing purposes (e.g., legal retention periods).

You can delete your account independently. All data will be automatically deleted.

The data will be transmitted to third parties.

The data will be transmitted to the following entities:
Booking of the vacation home. Via the smoobu.com platform.

The data is transmitted for the following reasons:
Booking of the vacation home. Via the smoobu.com platform.

To make a booking, you must provide your contact details. You only need to provide the fields marked with an asterisk (specify mandatory fields here), as well as the booking-related data (e.g., period of stay). We also store your booking date and time. Further information (specify optional fields here) is not mandatory.

The data you provide on our website, including any notes, are personal data and are processed and used by us to ensure the processing of the booking and the provision of the requested service. We also use your data to provide you with relevant information regarding the booking or your stay. The personal data collected during booking will be forwarded to the following third parties:

Smoobu GmbH – Smoobu.com is software for vacation rental landlords
Wönnichstr. 68/70
10317 Berlin
Germany

Link to Smoobu’s Privacy Policy:
https://www.smoobu.com/datenschutz/

Cookies

We use cookies for better user guidance. The use of cookies simplifies the use of websites for the user. Certain pages cannot be accessed or cannot be accessed correctly without them. These reasons also constitute the legitimate interest for this data processing according to Art. 6 para. 1 lit. f GDPR (the use of cookies for analysis purposes is covered in another section). Common browsers offer the option to disallow cookies. You can set your browser to inform you about the setting of cookies and to allow cookies only in individual cases, to exclude the acceptance of cookies, or to activate the automatic deletion of cookies when closing the browser. It is not guaranteed that you will be able to access all functions of this website without restrictions if you make corresponding settings.

Comments

We offer users the opportunity to create blog comments and, if applicable, other contributions. Your IP addresses will be stored in this process. The storage is exclusively for the security of the provider in case of illegal content (insults, prohibited political propaganda, etc.).

To leave a comment, you must provide the following data: Name, Email address, IP

The legal basis for processing the data entered during registration is Art. 6 para. 1 lit. a GDPR (consent).

Comments can be subscribed to by users. Users receive a confirmation email to verify that they are the owner of the entered email address. Users can unsubscribe from ongoing comment subscriptions at any time. The confirmation email will contain instructions for this.

Contact Form

You can contact us at any time with questions or suggestions via a contact form. To answer your questions or provide you with feedback, we need the following information: first name, last name, and email address. We use this data exclusively for the aforementioned purposes. The legal basis for processing the data transmitted in the course of using the contact form or sending an email is Art. 6 para. 1 lit. f GDPR.

If the email contact aims at concluding a contract, the additional legal basis for processing is Art. 6 para. 1 lit. b GDPR.

Analytics Programs

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies,” text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be truncated by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You can prevent the storage of cookies by setting your browser software accordingly; however, we point out that in this case, you may not be able to use all functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link .

Further information on Google’s use of your data can be found at http://www.google.com/analytics/terms/de.html and http://www.google.com/intl/de/analytics/privacyoverview.html

The storage of Google Analytics cookies is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its web offering and its advertising, and thus also serves to finance and customer-oriented use, adaptation, and updating of the website.

IP anonymization is activated on this website.

Google Preferred Sources

Social Plugins

Facebook

This website uses so-called social plugins from the social network facebook.com, which is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (“Facebook”). They are usually recognizable by the “thumbs up” symbol. An overview of Facebook’s social plugins can be found here: https://developers.facebook.com/docs/plugins/.

When you access this website, a connection is established between your browser and the Facebook servers. The content of the plugin is transmitted directly from Facebook to your browser and integrated into the website by it. Therefore, we unfortunately have no influence or knowledge of the extent of the data that Facebook collects with the help of this plugin.

By integrating the plugins, Facebook receives the information that a user has accessed the corresponding page of the offer. If you are logged in to Facebook, Facebook can assign the visit to your Facebook account. If you select (click) the plugins, the corresponding information is transmitted directly from your browser to Facebook and stored there. Even if you are not a member of Facebook, it is possible that Facebook will find out and store your IP address. According to Facebook, however, the IP address is only stored anonymously in Germany.

Further information on the purpose and scope of data collection and the further processing and use of data by Facebook, as well as information on rights and setting options, can be found here: http://www.facebook.com/policy.php.

It is also possible to block Facebook social plugins with add-ons for your browser, for example with the “Facebook Blocker” or the “AdBlock Plus” add-on for Firefox.

X formerly Twitter

The Twitter button (Tweetmeme Button) is integrated into this website. This is offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. They are recognizable by the Twitter logo. With the button, it is possible to share a post or a page of this web offer on Twitter or to follow us on Twitter.

When you access this website, a connection is established with the Twitter servers. The content of the Twitter button is transmitted directly from Twitter to the user’s browser. Therefore, we have no influence and no knowledge of the extent of the data collected by Twitter via the button. According to current knowledge, only the user’s IP address and the URL of the respective website are transmitted when the button is retrieved, but not used for purposes other than displaying the button.

Further information can be found in Twitter’s privacy policy under X Privacy Policy.

Other Social Networks

Furthermore, we use the following plugins from other social networks, which you can recognize by the corresponding symbols:

Instagram

If you click a corresponding button, the desired information is transmitted directly to these companies or services and stored there. Their information on data protection can be found on their websites. To avoid communication with these networks, do not press these buttons or log in/out there if in doubt.

Webfonts

On this website, we use web fonts (GoogleFonts, Adobe Typekit, Fonts.com, or similar), i.e., fonts that may not be available on your device. For this service, we access a font library. When you access our website, web fonts may be loaded from a server (Google, Adobe, or similar). In this process, the IP address of the accessing visitors may be transmitted to the provider (e.g., Google, Adobe – Adobe Systems Inc., San Jose, California, USA).

The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR (legitimate interests of the controller). The operator has a legitimate interest in a clearly legible and structured presentation of fonts and content (usability) on the website.

Your Rights as a User

a) Right to Confirmation
Every data subject has the right to request confirmation as to whether personal data concerning them is being processed.

b) Right of Access (Art. 15 GDPR)
Every data subject has the right to obtain free information about the personal data stored about them and a copy of this information.

c) Right to Rectification (Art. 16 GDPR)
The data subject has the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning them.

d) Right to Erasure (Right to be Forgotten) (Art. 17 GDPR)
Every data subject has the right to demand that personal data concerning them be erased without undue delay, provided that one of the legally specified reasons applies and insofar as processing is not necessary.

e) Right to Restriction of Processing (Art. 18 GDPR)
Every data subject has the right to request the restriction of processing, provided that one of the legally specified reasons applies.

f) Right to Data Portability (Art. 20 GDPR)
Every data subject has the right to receive the personal data concerning them, which they have provided to a controller, in a structured, commonly used, and machine-readable format and to transmit those data to another controller without hindrance, where the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and the processing is carried out by automated means, provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising their right to data portability pursuant to Art. 20 para. 1 GDPR, the data subject has the right to have personal data transmitted directly from one controller to another, where technically feasible and where this does not adversely affect the rights and freedoms of others.

g) Right to Withdraw Consent (Art. 13 GDPR)
Every data subject has the right to withdraw consent to the processing of personal data at any time if the processing is based on Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a, without affecting the lawfulness of processing based on consent before its withdrawal.

h) Right to Object (Art. 21 GDPR)
Every data subject has the right to object, on grounds relating to their particular situation, at any time to processing of personal data concerning them which is based on Art. 6 para. 1 lit. e or f GDPR. This also applies to profiling based on these provisions. Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning them for such marketing, which includes profiling to the extent that it is related to such direct marketing.

i) Automated Individual Decision-Making, Including Profiling (Art. 22 GDPR)
Every data subject has the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning them or similarly significantly affects them, provided that the decision

• (1) is not necessary for entering into, or performance of, a contract between the data subject and a data controller, or
• (2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or
• (3) is based on the data subject’s explicit consent.

In the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express their point of view and to contest the decision.

Period for which the personal data will be stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After the expiry of the period, the corresponding data will be routinely deleted, provided they are no longer necessary for contract fulfillment or contract initiation.

Other Data

We store the following additional data for the following purposes:

Name, email address, address, other contact details for booking/reserving the vacation home.

Third-Party Content

Our website may also include third-party content (e.g., YouTube videos or videos from other providers, Google Maps, RSS feeds, etc.). The providers of this content usually store cookies on the users’ computers. You can prevent this by adjusting your browser settings, but this may result in these contents not being displayed correctly.

Furthermore, many (third-party) providers store users’ IP addresses to be able to send the corresponding content to the user’s browser. Unfortunately, we have no influence on the use of the IP address by the (third-party) provider.

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of data protection violations, the data subject has the right to lodge a complaint with the competent supervisory authority. This is the State Data Protection Officer of the federal state in which our company is based. A list of data protection officers can be found here: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Privacy Policy created with the interactive template for the Privacy Policy from 123recht.de – Legal advice online.